Grant Application Procedures

1. A faculty or professional staff member interested in pursuing grant funding prepares page 1 of the Grant Approval Request (GAR) form and submits it to his/her supervising Dean for review, approval, and signature. The form summarizes the proposed project, including an estimate of the funding request and College resources that will be needed to support the project. At each step in the review process, the proposed project is evaluated for its fit with the College’s mission, priorities, and strategic plan. The Dean and faculty or staff member (the proposed Grant Project Coordinator) review the form and the proposed project with their Division Vice President. If the Vice President approves of pursuing grant funding, he/she signs the form as well.
   
   
   
2. The Grant Project Coordinator then reviews the GAR form with the Director of Grants, who helps complete pages 2 and 3 of the form – a draft budget, an explanation of the project’s fit with the mission and priorities, an estimate of current staff time needed to undertake the project, and information about cash match and sustainability. The Director of Grants signs the completed form.
   
   
3. If a funding source has not yet been identified, the Grants staff performs research to help find one whose mission and funding priorities are a good match with those of the proposed project.
   
   
4. When a funding source has been identified, the Director of Grants presents the GAR form and summarizes the proposed project to the President’s Cabinet. The Cabinet members decide whether the grant application may proceed. If an affirmative decision is made, the President signs the GAR form.
   
   
5. The proposed Grant Project Director works with the Director of Grants and/or Grants Specialist to prepare the draft grant proposal narrative and budget. The Grants staff confers with the Business Office Grant Accountant and Payroll staff on budget questions.
   
   
6. The draft proposal is reviewed by the appropriate Division Dean and Vice President, who will request any updates or revisions they deem necessary. The Vice President determines if the grant proposal is to proceed.
   
   
7. The Grants staff makes the necessary revisions and submits the final proposal to the President for review, approval, and signature.
   
   
8. The final, approved grant proposal is submitted by the Director of Grants to the outside funding agency.